Chief of Staff
Sample Job Description
Job Brief:
Our client is searching for a highly qualified chief of staff to work closely with their executive team. From day one, the chief of staff will have an immediate impact on the company’s productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. The ideal candidate will have proven experience in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.
Role Objectives:
Oversee strategic business initiatives from development through successful execution under the guidance of senior leadership and departmental heads
Assist and communicate with executives in decision-making, program management, and initiative implementation
Review, design, and execute on improvements to org structure, find knowledge and skills gaps and help address them
Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
Key Responsibilities:
Serve as liaison between staff, executives, senior leaders, and CEO, regarding company climate, employee well-being, project updates, proposals, and planning
Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns
Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects
Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications
Skills and Qualifications:
Bachelor's Degree or Higher
7+ years in a business or executive management role
Proven experience organizing and directing multiple teams and departments
Excellent communicator in written and verbal form
Extremely versatile, dedicated to efficient productivity
Experience planning and leading strategic initiatives
Preferred Attributes:
Experience with data analysis
Experience with budget management
Consulting experience with a focus on operations management
Proven success in a project coordination role
Nimble business mind with a focus on developing creative solutions
Strong project reporting skills, with a focus on interdepartmental communication
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