Office Administrator
Sample Job Description
Job Brief:
We are looking for a skilled Office Administrator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part of ensuring that our office operations run smoothly and are successful in supporting other business activities. An excellent Office Administrator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. The goal is to ensure that office operations are efficient and add maximum value to the organization.
Role Objectives:
Guarantee overall management of the office, overseeing operational effectiveness, efficient communications, and other types of strategic and tactical preparation
Maintain facilities administration, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services
Act as the primary contact between the company, staff, and office building management, providing information, answering questions, and responding to requests
Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
Key Responsibilities:
Warmly greet visitors to our facility; answer and direct phone calls promptly, fielding solicitors/cold sales calls; and maintain office efficiency arranging necessary repairs
Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes; and sorting and distributing incoming mail
Assist with billing by preparing and sending invoices; maintain client databases; track accounts; oversee the invoice workflow, and assist in copying and distributing production orders and other internal documents as requested
Update spreadsheets used by accounting, production, and field services as requested
Schedule and track meetings and appointments, and book flights and travel arrangements
Skills and Qualifications:
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Proficient in Microsoft Office, with aptitude to learn new software and systems
Solid interpersonal skills
High school diploma or equivalent
Preferred Attributes:
College degree
Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Comfortable handling confidential information
Ability to adapt to changing situations in a calm and professional manner
RELATED POSTS:
Finding your ideal teammate is no easy feat. Refresh your approach to hiring and bring on new teammates faster with our team’s expert recommendations.